Student Clubs - Life at Colby - Colby College, Waterville, ME
Student Clubs

Involvement comes in many ways, shapes, and forms. From campus employment to student organizations, there are a variety of potential involvement opportunities awaiting Colby College students. The Office of Campus Life offers several opportunities for involvement on campus.

From Student Government Association (SGA) to the Colby Outing Club, each club fulfills a need. All registered clubs (except Honor Societies) are open and welcome all students to join a meeting. The Office of Campus Life uses six different “categories” to identify the various missions and nature of the clubs and organizations. These are used to help students and staff to recognize an organization/club of interest.

Resources

Club Budgets & Reregistration

2021-2022 Club Elections/Selections

Elections/selections for next year’s club leadership must be done before 4/18.

Please get these done as soon as possible!  Start sooner rather than later!!

If you need any help/guidance regarding this process, please feel free to reach out to either Nathan or Jason.

Club Reregistration

  • Please fill out this GOOGLE FORM by 4/18 to re-register your club.
  • It is imperative that you fill out this form before the deadline!  If you do not fill it out before 4/18, your club will not be re-registered for next year and will not be considered active (not be eligible for funding).
  • Please reach out to either NathanJason, or Tivis if you have any questions or concerns about the form and/or the re-registration process.

2021-2022 Annual Budget Proposals (ALL CLUBS PLEASE READ THIS!!)

  • Any club that spent $1,000+ this year (or was projected to do so) must submit an annual budget proposal.
  • Any club that would like to submit an annual budget proposal is more than welcome to do so.
  • If, however, your club spends less than $1,000 and you do not wish to have an annual budget, you may stick with the one-time funding request form.
  • An example annual budget proposal is attached below for the Colby Tie-Dye Club* (*disclaimer: this club is totally made up and so are its events).
    Download the Club Tie-Dye Budget Proposal-Example Budget here
  • A Microsoft Excel spreadsheet budget proposal template is also attached below.  Please name the document as follows: [CLUB NAME] Budget Proposal 21-22.xlsx
    Download the blank budget proposal template here.
  • All clubs must use this budget template.  We are standardizing the budget proposal format and process (something new this year). Finance Committee will neither accept nor review other budget proposal formats.
  • If you upload the excel sheet to your Google Drive (so that multiple people can work on it at once), you must first convert it to a Google Sheet.  Once you are finished with the proposal in Google Sheets, you must re-download it as a Microsoft Excel spreadsheet file (and name it appropriately), so that it is properly formatted to be uploaded to the google form.
  • Please put in the name and contact information of your club’s Treasurer for next year.
  • Please make sure to prioritize your events. Whether it’s via color-coding, numbering, or top-to-bottom ordering, please indicate which event(s) are most important to your club.
  • Please attach your club’s annual budget proposal to the Google form in the appropriate spot.
  • If you have any questions regarding how to use Excel or how to fill out the budget proposal format, please feel free to email Tivis with any questions!

Budget Proposal Timeline

  • 3/27: Spring semester club training
  • 3/30 to 4/16: Tivis will be available to meet with clubs who have individual questions regarding budget proposals
  • 4/18: Annual budget proposals are due (must be attached to the Google form!)
  • 4/19 to 5/2: Tivis and Finance Committee (as well as newly elected SGA Treasurer) will review the budget proposals
  • 5/3 to 5/7: Budget allocations are preliminarily decided upon
    • Preliminary Budget allocations are sent out to clubs
    • Opportunity to appeal will be available during this time
  • Late August/Early September: Final Budgets will be sent out to clubs by new Treasurer

View the Club Training- Budgets Powerpoint here.

Helpful information

Club Manual

The Office of Campus Life encourages all Colby College students to get “involved” in campus life. Being “involved” means making a connection to the campus community. Through attending a campus event or joining a club or organization, students can meet new friends and faculty, experience new ideas, or learn new skills. Connection to campus can make all the difference in a student’s experience and investment in his/her education.

Please review the Club Manual for information, details and timelines associated with club formation at Colby. 

How to Start a Club

The College requires all clubs to be approved by the SGA before it can start functioning. If you are interested in starting a club please fill out the New SGA Club Proposal Form and email it to Jason Leong with a description of the club idea. Jason will schedule a meeting with the club leaders and the Oversight for Clubs on Campus Committee. After the club is approved, the club leader is also required to come to the SGA meeting, where the club and its role will be discussed. The leader is expected to talk about the objectives and the functions of the club.  If there are any doubts about this process, please email any questions to Jason Leong.