Student Clubs

Involvement comes in many ways, shapes, and forms. From campus employment to student organizations, there are a variety of potential involvement opportunities awaiting Colby College students. The Office of Campus Life offers several opportunities for involvement on campus.

From Student Government Association (SGA) to the Colby Outing Club, each club fulfills a need. All registered clubs (except Honor Societies) are open and welcome all students to join a meeting. The Office of Campus Life uses six different “categories” to identify the various missions and nature of the clubs and organizations. These are used to help students and staff to recognize an organization/club of interest.

Resources

Club Budgets & Reregistration

Club Elections/Selections 2024-2025

  • Elections Announcements Start Feb. 9th
  • March 4-8th  – Election Nominations & Applications Due
  • March 9-17th – Election Campaigning
  • March 18-22nd – Elections Week 

Elections/selections for next year’s club leadership must be done before Friday, March 22nd.

If you need any help/guidance regarding this process, please feel free to reach out to either Nathan or Sophia.


Club Transitions 2024-2025

  • Club Transition Start in April
  • Club Transition Leadership Forum will be on April 4th, 2024

Club Reregistration

  • Please fill out this GOOGLE FORM by Monday, April 1st, 2024 to re-register your club.
  • It is imperative that you fill out this form before the deadline!  If you do not fill it out before 4/1, your club will not be re-registered for next year and will not be considered active (not eligible for funding).
  • Please reach out to either NathanSophia, or Chris if you have any questions or concerns about the form and/or the re-registration process.

2023-2024 One-Time Funding Requests

2024-2025 Annual Budget Proposals

(ALL CLUBS PLEASE READ THIS!!)

  • Any club that spent $1,000+ this year (or was projected to do so) must submit an annual budget proposal.
  • Any club that would like to submit an annual budget proposal is more than welcome to do so.
  • If, however, your club spends less than $1,000 and you do not wish to have an annual budget, you may stick with the one-time funding request form.
  • An example annual budget proposal is attached below for the Colby Tie-Dye Club
  • A Microsoft Excel spreadsheet budget proposal template is also attached below.  Please name the document as follows: [CLUB NAME] Budget Proposal 23-24.xlsx
    Download the blank budget proposal template here.
  • All clubs must use this budget template. We are standardizing the budget proposal format and process. Finance Committee will neither accept nor review other budget proposal formats.
  • If you upload the excel sheet to your Google Drive (so that multiple people can work on it at once), you must first convert it to a Google Sheet.  Once you are finished with the proposal in Google Sheets, you must re-download it as a Microsoft Excel spreadsheet file (and name it appropriately), so that it is properly formatted to be uploaded to the google form.
  • Please put in the name and contact information of your club’s Treasurer for next year.
  • Please make sure to prioritize your events. Whether it’s via color coding, numbering, or top-to-bottom ordering, please indicate which event(s) are most important to your club.
  • Please attach your club’s annual budget proposal to the Google form in the appropriate spot.
  • If you have any questions regarding how to use Excel or how to fill out the budget proposal format, please feel free to email Chris with any questions!


Budget Proposal Estimated Timeline

  • Late March: Spring semester club training
  • Early April: Chris will be available to meet with clubs who have individual questions regarding budget proposals
  • Mid-April: Annual budget proposals are due (must be attached to the Google form!)
  • Late April/Early May: Chris and Finance Committee (as well as the newly elected SGA Treasurer) will review the budget proposals
  • First Thursday of the Fall Semester Clubs will participate in Club Funding allocation meeting based on Club Category.

View the Club Training- Budgets Powerpoint here.

Helpful information

Club Manual

The Office of Campus Life encourages all Colby College students to get “involved” in campus life. Being “involved” means making a connection to the campus community. Through attending a campus event or joining a club or organization, students can meet new friends and faculty, experience new ideas, or learn new skills. Connection to campus can make all the difference in a student’s experience and investment in his/her education.

Please review the Club Manual for information, details and timelines associated with club formation at Colby. 

How to Start a Club

The College requires all clubs to be approved by the SGA before it can start functioning. If you are interested in starting a club please fill out the New SGA Club Proposal Form and the SGA Parliamentarian will schedule a meeting with the club leaders and the Oversight for Clubs on Campus Committee. After the club is approved, the club leader is also required to come to the SGA meeting, where the club and its role will be discussed. The leader is expected to talk about the objectives and the functions of the club.  If there are any doubts about this process, please email any questions to Sophia Strine.