Student Clubs

Club Elections/Selections Spring 2025

• Elections Announcements Start Feb. 10th
• March 3-7th  – Election Nominations & Applications Due
• March 9-16th – Election Campaigning
• March 17-21st – Elections Week 

Elections/selections for next year’s club leadership must be done before Friday, March 21st.

If you need any help/guidance regarding this process, please feel free to reach out to either Nathan or Alex.

Club Transitions 2024-2025

• Club Transition Start in April
• Club Transition Leadership Forum will be on April 3rd, 2025

Club Re-registration

• Please fill out this GOOGLE FORM by Monday, April 1st, 2024 to re-register your club.
• It is imperative that you fill out this form before the deadline!  If you do not fill it out before 4/1, your club will not be re-registered for next year and will not be considered active (not eligible for funding).
• Please reach out to either Nathan, Alex, or Dev if you have any questions or concerns about the form and/or the re-registration process.

2024-2025 One-Time Funding Requests

• Any club that does not receive an Annual Budget may request one-time Funding. 
• Request must be submitted per event / need. You cannot submit a semester budget request. 
• Clubs that receive an Annual Budget and have spent all their funds may submit a one-time funding request as well. 
• All One-Time Funding request for 24-25 academic year can be Submitted Here!

2024-2025 Annual Budget Proposals

(ALL CLUBS PLEASE READ THIS!!)

• Any club that spent $1,000+ this year (or was projected to do so) must submit an annual budget proposal.
• Any club that would like to submit an annual budget proposal is more than welcome to do so.
• If, however, your club spends less than $1,000 and you do not wish to have an annual budget, you may stick with the one-time funding request form.
• An example annual budget proposal is attached below for the Colby Tie-Dye Club
  • (*disclaimer: this club is totally made up and so are its events).
    Download the Club Tie-Dye Budget Proposal-Example Budget here

• A Microsoft Excel spreadsheet budget proposal template is also attached below.  Please name the document as follows: [CLUB NAME] Budget Proposal 23-24.xlsx
  Download the blank budget proposal template here.
• All clubs must use this budget template. We are standardizing the budget proposal format and process. Finance Committee will neither accept nor review other budget proposal formats.
• If you upload the excel sheet to your Google Drive (so that multiple people can work on it at once), you must first convert it to a Google Sheet.  Once you are finished with the proposal in Google Sheets, you must re-download it as a Microsoft Excel spreadsheet file (and name it appropriately), so that it is properly formatted to be uploaded to the google form.
• Please put in the name and contact information of your club’s Treasurer for next year.
• Please make sure to prioritize your events. Whether it’s via color coding, numbering, or top-to-bottom ordering, please indicate which event(s) are most important to your club.
• Please attach your club’s annual budget proposal to the Google form in the appropriate spot.
• If you have any questions regarding how to use Excel or how to fill out the budget proposal format, please feel free to email Dev with any questions!

Budget Proposal Estimated Timeline

• Late March: Spring semester club training
• Early April: Dev will be available to meet with clubs who have individual questions regarding budget proposals
• Mid-April: Annual budget proposals are due (must be attached to the Google form!)
• Late April/Early May: Dev and Finance Committee (as well as the newly elected SGA Treasurer) will review the budget proposals
• First Thursday of the Fall Semester Clubs will participate in Club Funding allocation meeting based on Club Category.

View the Club Training- Budgets Powerpoint here.