The Chace Community Forum, on the first floor of the Bill & Joan Alfond Main Street Commons, is a communal events space for creating and cultivating dialogue and relationship building among community members.
This 3,800-square-foot space provides a central space for community organizations that advocate for, and provide resources to, our Waterville-area community. Events and meetings held at the Chace Community Forum should positively contribute to the health and well-being of our community members and organizations.
The Chace Community Forum also hosts public meetings—including those of Waterville’s city council—and supports local nonprofits and businesses by providing a public gathering space in the heart of downtown.
The forum is a free meeting and event space provided by Colby College. The cost of promotion and event supplies are the responsibility of the hosting organization. Any events that require excessive clean up or maintenance will be subject to an additional fee.
Depending on the configuration needs of the meeting or event, the forum can accommodate 50-75 people. Events that are lecture style can accommodate approximately 75 people while seated meals can accommodate approximately 50 people. The forum cannot accommodate events with more than 75 attendees.
The Chace Community Forum can be configured to meet the needs of almost any event. Please review our gallery of sample room configurations to determine which room configuration is best suited for your event before completing the reservation request form. If one of the sample room configurations may not work for your event, please review the list of available furniture options under the Custom Room Configuration option and include details about your request in the “Additional Details” section of the reservation request form.
All reservation requests must be submitted at least 15 business days in advance of a scheduled event or meeting. Events and meetings are evaluated on a first-come, first-served basis. Events may be scheduled up to six months in advance.
You will receive notice via email no later than 72 hours after your application has been submitted. If your event has been approved, there will be additional steps and information provided.
Yes, all organizations wishing to host an event at the Chace Community Forum must sign a general usage contract and provide proof of general liability insurance that carries a minimum of $1,000,000. The name of the hosting organization listed in the general use contract must match the name of the insured party in your insurance certificate. You will have 10 business days from the date you receive confirmation that your reservation request has been accepted to provide these required materials. Due to the number of requests for the space, your reservation will be automatically cancelled without notice if the required materials are not submitted within 10 business days. Any questions about contracts or insurance can be directed to Kristin Bishop ([email protected]).
Upon receiving confirmation that your event request has been accepted, a hold will be placed on the space for your event for 10 business days. Due to the number of requests for the space, your hold on the space will automatically expire and your reservation will be cancelled without notice if the required materials are not submitted within 10 business days. After these 10 business days have passed, a new reservation request form will need to be submitted.
In order to notify all departments that help to make events in the Chace Forum possible, changes to your reservation request must be submitted at least 10 business days prior to the scheduled date of your event. Any changes submitted in less than 10 business days may not be able to be accommodated.
Sometimes unexpected circumstances arise that may prevent you from being able to host your event as planned and we completely understand. Please provide as much notice as possible if you will need to cancel your reservation so that the space can be made available to another user. Failure to provide notice of cancellation on multiple occasions may result in the denial of future reservation requests.
The Chace Community Forum comes equipped with a data projector and audio system, touch-screen control panel, adapters and cables, as well voice reinforcement via wired and wireless microphones. Wireless guest internet access is also available. Event hosts need to bring their own laptop in order to use the A/V system as the forum is not equipped with a computer.
Please note: there is no professional staff for any on-site technology support or services for your event. Event hosts are solely responsible for the operation of all technology in the space. If you have any questions about the technology in the space, please reach out to Kristin Bishop ([email protected]) at least 10 business days before your event. Helpful instruction manuals and resource guides for technology use are available.
Yes, food can be brought to the forum and there is a catering-style kitchen available for use with two refrigerators and a microwave. Colby does not provide catering services to the Chace Community Forum. All food and beverage is the responsibility of the hosting organization and caterers must also provide proof of insurance and catering license. If you need a local caterer in Waterville, here are some options:
Events that involve physical activity may be permissible, but events with any component of physical activity are approved on a case by case basis due to safety concerns. Some examples of events involving physical activity may include but are not limited to: wellness activities, CPR training, etc. If your event involves physical activity, please indicate so on the reservation request form and you will be contacted to provide further information. Please contact Kristin Bishop ([email protected]) if you are unsure if your event involves physical activity.