Tools for Living at Colby

Residential Life Office contact information

Parking

Transportation

All residents are assigned one or two keys that are provided to them when they check into their residential assignment. At the end of the academic year, any keys that you received must be returned to Campus Life to avoid any lock change charges over the summer.

Your assigned keys are important because they provide a layer of security for both you and your belongings while residing in the residence halls. Please make sure to keep your key(s) safe and with you at all times. Equally important to ensuring the safety of yourself and your belongings is to lock your room whenever you leave.

Locked out of your room? If you have locked yourself out of your room, there is also a spare key request form available in Campus Life to sign out a spare key inorder to unlock your door temporarily.

Lose your keys? If you end up misplacing your keys, please make sure to come to Campus Life to start the lock change process.

Campus Life is located on the 2nd floor of Cotter Union and open 8am – 5pm Monday Through Friday.

A lock change request should be submitted as soon as you know that you have lost your key as to prevent anyone from finding the key having access to your room. Campus Life staff will provide a temporary spare key to use to access your space until the lock change is complete. Once you submit your lock change request, staff in Campus Life will notify the locksmith to complete the work and submit a $50 lock change charge to your student account. Once the lock has been changed, you will be issued a new key for the space and you will be notified by Campus Life via email that a new key is available to retrieve from the Campus Life office.

Students are encouraged to submit their own work for issues they may be having in their residence hall room. A few examples of what you might submit a work order for are: your room is too cold/hot, there is a potential leak, your room door sticks, is there a draft around the windows, a leg on your desk chair is loose and wobbly, etc. 

The College’s work order system is directly connected to Facilities Services and is the quickest way to notify anyone of the concern. The following steps will have your concern addressed quickly and efficiently.

  1. Go to https://tma.colby.edu:481/. Want to get to this site faster? Save this to your favorites on your computer/phone/tablet web browser.
  2. On the left hand side (blue bar), you will find the “Submit a Request” link. You will then be taken to the form to submit your request.
  3. When using the form, please make sure to have your pop-up blocker disabled for this site to allow the form to help populate the desired information
    • Fill out the form using the drop-downs as well as the fields to enter text.
    • When completing the “Request” box, please be as specific as possible to share the concern and exact location. This way the correct member of Facilities can be assigned and dispatched to assist with your concern.

For urgent requests and need for immediate attention during the weekends and after hours, students can contact Security by calling 207-859-5530. From there, a member of Facilities will contact the Facilities On-Call Staff.

In order to live on campus during the summer, you must be in the paid employment of a Colby department: either hired through the provost’s summer research assistant system (including academic-related internships) or Human Resources administrative summer employment system. If you have accepted a local internship and require campus housing, you must apply and receive approval for credit or transcript notation through the career center. You cannot apply for housing or live on campus without a job, research position, or approved internship.

Once hired/approved, students must fill out the necessary employment and summer housing paperwork which you will receive via email in your hire confirmation message. For summer interns who have been approved for credit or transcript notation through the career center: work with your career center advisor to submit an application for general summer employment. Following this application, you will receive the housing request form in your email. Housing paperwork is due for all students by the deadline posted here. Late applicants will not receive summer housing. Incomplete housing applications are not processed until missing information is provided.

Storage rooms for use during the academic year are available for students’ convenience. The College does not assume responsibility for loss, theft or damage to students’ personal property kept in storage rooms. These storage rooms are intended for storing trunks and packing materials, and are not intended for storing carpets, furniture and appliances. Students must label their property with their name, class year and date stored. Items that are not properly labeled may be discarded. Items left behind by a student at the end of the year will be discarded unless a student has received prior permission to store items over the summer months (such permission is only available to students living over 750 miles from campus). Information about storage facilities in the Waterville area is available from the Office of Campus Life.

Important Dates for Students

Know when to move in, move out, etc.
Task / Responsibility / Item Date(s)
Class of 2025 arrival August 31
First Year Orientation August 31 – September 7
Upperclass residents arrival September 6
First class – Fall September 8
Family Homecoming Weekend October 1 – October 3
Fall recess October 18 – October 19
Thanksgiving recess November 24 – November 28
Last classes of semester – Fall December 10
Fall semester exams December 15 – December 20
Residence halls close December 21
JanPlan halls open January 2
Spring halls open January 31
First class – Spring February 2
Spring recess March 19 – March 27
Last classes of semester – Spring May 6
Spring semester exams May 11 – May 16
Halls close for non-seniors May 17
Baccalaureate May 21
Commencement May 22
Halls close for all campus May 22

Transporation Options & Schedules

Contact the Office of Campus Life