Each year, Colby College publishes key dates for the academic calendar. The 2023-2024 academic year dates can be found here. Further details on these dates and impacts to campus housing can be found below.

Thanksgiving Break:

  • The college, including residence halls, is closed beginning 12PM on Wednesday, November 22,2023 through Sunday, November 26, 2023.
    • No classes are held on Wednesday, November 22, 2023 through Friday, November 24, 2024.
  • Residence Halls reopen at 8AM on Sunday, November 26, 2023.
  • The College and all offices are closed on Thursday, November 23, 2023 and Friday, November 24, 2023. College offices reopen on Monday, November 27, 2023. 
  • More detailed information regarding student expectations for the care of their room will be shared in the upcoming weeks

 

Winter Break:

  • Last day of the exam period for the fall semester is Monday, December 18
    • LINK to final exam schedule.
  • Residence halls close at 12PM (noon) on Tuesday, December 19, 2023. 
    • All residents except those with extenuating circumstances or exemptions must vacate.
  • More detailed information regarding student expectations for the care of their room will be shared in December.
  • The College and all offices are closed beginning Friday, December 22 through Sunday, January 1. The College reopens for business operations on Monday, January 2. 
  • The residence halls reopen for students participating in Jan Plan beginning on Saturday, January 6, 2024 with check-in for Jan Plan extending between Saturday, January 6, 2024 and Monday, January 8, 2024.
    • Students must be registered for an on-campus Jan Plan to be eligible for housing.
  • Residence halls open at 8AM on Monday, February 5, 2024 for students that were not on campus for an approved Jan Plan course.

 

Spring Break:

  • Residence halls are closed for Spring Break between Saturday, March 23, 2024 through Sunday, March 31, 2024.
  • More detailed information regarding student expectations for the care of their room will be shared in the upcoming weeks.

 

Requests & Deadlines For Remaining On Campus During Breaks:

Students who are unable to make arrangements to leave campus during a break, and need to stay on campus for the duration of the break will be permitted to remain after receiving approval. 

Students who find it necessary to remain on campus are required to complete the specific Break Registration Form for their needed break stay. Please see below for the form submission deadline and links.:

Each year, Colby College publishes key dates for the academic calendar. The 2023-2024 academic year dates can be found here. Important dates for students include:

  • Thanksgiving Break 
    • The college, including residence halls, is closed beginning 12PM on Wednesday, November 22,2023 through Sunday, November 26, 2023
    • No classes on Wednesday, November 22, 2023 through Friday, November 24, 2024
    • Residence Halls reopen at 8AM on Sunday, November 26, 2023
    • The College and all offices are closed on Thursday, November 23, 2023 and Friday, November 24, 2023. College offices reopen on Monday, November 27, 2023 
  • Winter Break
    • Residence halls close at 12PM (noon) on Tuesday, December 19, 2023. 
    • All residents except those with extenuating circumstance or exemptions must vacate
    • The College reopens for students participating in Jan Plan on Saturday, January 6, 2024
  • Spring Semester Move-In
    • Residence halls open at 8AM on Monday, February 5, 2024 for students that were not on campus for an approved Jan Plan course
  • Spring Break
    • Residence halls are closed for Spring Break between Saturday, March 23, 2024 through Sunday, March 31, 2024.
  • End of Year Move-Out
    • Residence halls close at 12PM (noon) on Tuesday, May 21, 2024 
    • All residents, except those that have been officially approved and received confirmation for summer housing and/or seniors participating in senior week/commencement, must vacate the residence halls no later than 24-hours after their last final exam or by 12PM (noon) on Tuesday, May 21, 2024 – whichever is earlier
    • On-campus, summer housing information will be available to students through the Special Programs website (information will be updated in the spring semester)

All residents are assigned one or two keys when they check into their residence hall assignment. At the end of your room assignment, any assigned keys that are not returned to Campus Life will incur a lock change charge.

Your assigned keys are important because they provide a layer of security for both you and your belongings while residing in the residence halls. Please make sure to keep your key(s) safe and with you at all times. Equally important to ensuring the safety of yourself and your belongings is to lock your room whenever you leave.

Locked out of your room? If you have locked yourself out of your room, you may sign out a spare key in the Office of Campus Life to unlock your door temporarily.

Lose your keys? If you end up misplacing your keys, please make sure to come to Campus Life to start the lock change process.

Campus Life is located on the 2nd floor of Cotter Union and open 8AM – 5PM Monday Through Friday.

Each residence hall on campus has designated laundry room areas. Use of laundry on campus is free to Colby students and no payment is exchanged at the time of laundering clothing.

 

Issues With Laundry Machines?

Each laundry machine has a label on the front that indicates the phone number and/or website for students to submit laundry machine work order requests. It will be important for students to know the laundry machine code found on the sticker, and the concern that the machine is experiencing.

  • Go to https://www.cscsw.com/request-service/ and complete the information requested directly on that page. You will need the laundry machine code (found on the sticker on the front of the machine).

 

It is important to note that laundry machines are serviced by an outside vendor and are not serviced by members of Facilities Services or the College. Communicating the concern through the instructions found on the machine will help in expediting and correcting the machine issues.

Additionally, proper use of a machine (i.e. no overuse of laundry detergent, not filling a machine beyond capacity) will efficiently clean clothes and prevent continual need for maintenance.

A lock change request should be submitted as soon as you know that you have lost your key. This will help prevent someone from having unwanted access to your room.

Campus Life staff will provide a temporary spare key to use to access your space until the lock change is complete. Once you submit your lock change request, staff in Campus Life will notify the locksmith to complete the work and submit a $150 lock change charge to your student account.

Once the lock has been changed, you will be issued a new key for the space and you will be notified by Campus Life via email that a new key is available to retrieve from the Campus Life office.

All full-time students are required to live in College-owned residential facilities (either on the Mayflower Hill campus or elsewhere in the City of Waterville) for the entirety of their enrollment at Colby College, except when granted permission, in writing, by the Dean of Students or their designee, or through official off-campus housing processes administered by the Office of the Residential Experience.

Per the Colby College Student Handbook, students with a room assignment [all students expected to live on campus] may not simultaneously hold an off-campus lease; students must occupy their on-campus room assignment as their full time living space during the academic semester unless they are approved for off-campus housing.

Generally speaking, approvals for off-campus living are for junior and senior class year students only, and are made on a year-to-year basis. Any approval is for one academic year only. Students who wish to live off-campus for a subsequent year must complete the outlined process (if applicable) at that time. Future consideration of off-campus housing by the College is not guaranteed. Students should keep this in mind and should not secure a lease without first receiving approval from the College through designated processes.

Parking on campus is administered by Colby College Security.

Online parking permit registration for the 2023/24 academic year will open on August 11, 2023 and be available by class year according to the dates below. 

All student vehicles on campus are required to have a parking permit. There is limited student parking on campus.  First-year students should consider not bringing a vehicle to campus and be prepared to park off-campus in a remote parking lot. The remote parking lots have limited, mostly weekend, shuttle service to them. 

Complete details will be emailed the week prior to registration opening. Registration opens for each class year at 10:00AM on the dates listed below. 

  • Seniors – August 11, 12, &13  
  • Juniors and Seniors – August 14, 15, & 16
  • Sophomores, Juniors, and Seniors – August 17, 18, & 19
  • Any student not yet registered (all classes, including first-years) – August 20 and dates after

Students experiencing concerns related to their residence hall and room are asked to submit a work order through the Facilities Services website. A few examples of what you might submit a work order for are: your room is too cold/hot, there is a potential leak, your room door sticks, is there a draft around the windows, a leg on your desk chair is loose and wobbly, etc. 

The College’s work order system is directly connected to Facilities Services and is the quickest way to notify anyone of the concern. The following steps will have your concern addressed quickly and efficiently.

  • Go to the Facilities Services website (https://www.colby.edu/facilities/). Want to get to this site faster? Save this to your favorites on your computer web browser. Helpful Tip: Use a computer not a phone or tablet as the pop-up and autofill options will not work unless on a computer.
  • In the “Contact Us” box on the left side navigation, click “Submit A Work Order.”
  • On the left side menu bar (blue bar), you will find the “Submit a Request” link. You will then be taken to the form to submit your request.

 

When using the form, please make sure to have your pop-up blocker disabled for this site. This will allow the form to help populate the desired information.

  • Under Location, select “Buildings-Main Campus”
  • Under Building, select your building
  • Under Room, select your room
  • Please provide your name in the first box and your email in the last box under the Name/Phone/Email section
  • You do not need to fill out Account or Date/Time
  • When completing the “Request” box, please be as specific as possible to share the concern and exact location. This way the correct member of Facilities can be assigned and dispatched to assist with your concern.

 

Urgent Requests On Weekends & After Hours:

For urgent requests and need for immediate attention during the weekends and after hours, students can contact Security by calling 207-859-5530. From there, a member of Security will contact the Facilities On-Call Staff.

Students will find helpful and important information regarding summer housing, summer employment, and helpful policies about this time of year through the Office of Special Programs website.

The Office of Campus Life will once again offer transportation shuttles from Portland to campus for the fall semester. Students may purchase tickets at a subsidized rate (the cost is $20 per ticket).

Transportation resources including Colby sponsored shuttles to/from Portland can be found on the Colby Transportation Webpage.

Trunk Room Overview:
Trunk rooms are storage rooms located within residential spaces that are available for students to use throughout the academic year. While any student may apply to use a trunk room, priority will be given to students who reside 750 miles or more from campus, as well as those identified as need-based. Storing of items in a trunk room is only permitted after a student has applied and been approved by the Office of the Residential Experience. Items must be stored in pre-approved containers such as boxes, plastic totes, luggage, or storage tote bags. Only properly boxed and approved items may be stored. Any unapproved items, or improperly stored items are subject to be removal and disposal. Students who choose to store their items acknowledge that they store items at their own risk. The College does not take responsibility for any lost, damaged, or stolen items.


Application & Approval:
In order to gain access for trunk room storage, students must apply through the application available here. Due to space limitations, students may not store more than 5 approved boxes/totes in the trunk room at a time. Approvals will be provided on a rolling basis and are subject to Trunk Room availability. Approvals take between 2-3 business days to occur and so students must plan appropriately. Students will be notified of their approval via their Colby email. To effectively manage trunk rooms and prevent over storage of a space and outdated items, students may be assigned a Trunk Room that is NOT in their current or future building. Trunk Rooms will be filled individually by area.


Gaining Access to Store and Remove Items:
Only Community Advisors will be able to open Trunk Rooms for student access after a student has been approved. Students should plan accordingly and reach out to their Community Advisor at least 48 hours in advance in order to access/store items. Please note Security will not be letting student’s into Trunk Rooms without prior approval from the Office of the Residential Experience.

 

Prohibited Items:
The following are prohibited to be stored in Trunk Rooms at any time:

  • Refrigerator and Other Appliances
  • Rugs
  • Mattresses
  • Skis, Snowboards, Bikes, Tires etc.
  • Food or liquids of any kind
  • Furniture of any kind
  • Plants or Living Things
  • Flammable Materials ie. charcoal, lighter fluid, lithium batteries, etc.
  • Plastic bags filled with personal items
  • Medications of any kind

 


Storage Limitations:
Due to the limitation of storage space within Trunk Rooms and continuous demand for usage, there will be a limit on the size and number of boxes a student can store. Students will only be able to store up to 5 boxes/plastic storage totes/storage bags/luggages within a trunk room.

The following are size limitations for boxes, totes, and storage bags that can be used.

  • No plastic storage to exceed a medium sized tote (26″ x 18″ x 12″)
  • No cardboard box storage to exceed a medium sized moving box (18 1/8” x 18” x 16”)
  • Luggage should not exceed a large suitcase ( 28″ x 18 1/2″ x 12.5″)
  • No storage bag should exceed a large bag (29.1″L x 14.2″W x 13″H)

Determining what to pack can often be difficult. We have compiled a list of items that are suggestions based on what past students have found necessary, or have realized they needed once they arrived in their room. 

The following is a list of recommended items to bring to campus.

BEDDING

  • At least 2 twin extra long sheet sets
  • Mattress cover
  • Foam mattress topper
  • Pillows

 

ROOM SUPPLIES

  • Full length mirror
  • Hangers
  • Trashcan
  • Storage containers
  • Broom & dustpan
  • Swiffer
  • Fan

 

TOILETRIES/BATHROOM

  • Soap/body wash
  • Shampoo & conditioner
  • Deodorant
  • Shaving cream
  • Face wash/cream
  • Lotion (body/sunscreen/etc)
  • Toothpaste/toothbrush
  • Dental floss
  • Towels, washcloth/loofah
  • Bathrobe
  • Shower caddy
  • Shower shoes/flip flops

 

LAUNDRY

  • Detergent & fabric softener
  • Dryer sheets
  • Hamper/laundry basket

 

CLOTHING

  • Formal/professional wear
  • Rain/winter coat
  • Rain/snow boots
  • Scarves, gloves, hats
  • Sweaters

 

DOCUMENTS

  • Passport
  • Drivers license
  • Car registration & insurance cards

 

FOOD SUPPLIES

  • Snacks
  • Reusable dishes & utensils
  • Dishwashing soap
  • Sponge
  • Microwave
  • Mini fridge (4.0 cubic feet or smaller)
  • Reusable water bottle
  • Trash bags
  • Tupperware

 

PERSONAL SUPPLIES

  • Comb/hair brush
  • Contacts & solution
  • Eyeglasses
  • Tweezers & nail clippers
  • Tampons/pads
  • Medication

 

TECHNOLOGY

  • Chargers (phone, computer, etc)
  • Headphones
  • Laptop
  • TV
  • Video game console & games
  • Surge protector
  • Extension cord

 

DO NOT PACK (Student Handbook)

  • Space heaters
  • Christmas trees
  • Candles
  • Alcohol
  • Air conditioners

Transporation Options & Schedules

Contact the Office of Campus Life