Below are a series of SGA resource quick links as well as our motions and minutes. Check out the work SGA has been doing!
Club funding requests should be submitted well in advance of the event to the SGA Treasurer, Chris Cho, using the online Funding Request Form here. Requests must be submitted at least two weeks in advance of the date of fulfillment. Understand that some requests require follow-up meetings with the Treasurer. The Treasurer and Finance Committee will review the proposal to make a decision and inform the club as soon as possible.
IF YOU DO NOT HEAR FROM THE SGA TREASURER WITHIN 3 DAYS, PLEASE FOLLOW UP WITH AN E-MAIL.
SGA Basic Budget Protocol:
Our goal for the year is to help clubs create a budget that is efficient and meets their needs. The Treasurer and Finance Committee reserve the right to denied or modify any request. The Treasurer may also help to suggest or secure funds from alternative sources. Events that are not only beneficial to the club’s members, but also engage the entire campus as well as continue to promote club collaboration are highly encouraged. If clubs have questions about the funding process, club members are welcome to attend the Treasurer’s office hours.
1) Proposals should be as detailed as possible in order to streamline the entire process. Please make sure to include a breakdown of all costs and whether any additional sources of funding can be acquired.
2) If you do not get an email confirming your request was received within 3 days, please contact the Treasurer by email.
3) The Finance Committee reserves the right to deny any funding request.
4) Reimbursements will not be given for unapproved spending and the original receipt must be submitted to the Treasurer during office hours (otherwise contact the Treasurer to meet another time).
Please contact the SGA Treasurer with any questions about this process.
Minutes are taken by the SGA Administrative Chair to record the details of each SGA formal meeting. Click on the links below to download and view the minutes from any current and/or previous meeting dates.
*Please note that most of the minutes are paraphrased as lots of discussions occur. The SGA Administrative Chair tries to the best of his/her/their ability to capture the essence of people’s comments. Thus, people likely will not be quoted word for word, but the hope is that the general ideas expressed during the meetings are recorded. With that being said, please do not hesitate in reaching out to our Administrative Chair, Alexandra Gillespie, with any comments or questions!
The Formal Meeting Motion Template can be downloaded here.
Do you want to see something changed at Colby? A path to change is right here through SGA motions! Motions can be written by any student and once submitted to the Parliamentarian are presented to SGA during formal meetings. During the meeting, the author of the motion presents his/her overarching idea to the President’s Council and Executive Board. Only the President’s Council votes on a motion, however, Executive Board members are allowed to provide input during the discussion.
If you have any questions with regards to what a motion is or motion writing, please do not hesitate in reaching out to:
Cat Merkle or Sophia Strine.
This new Monthly Report Initiative aims to keep students and staff informed about what your representatives are doing to improve student life at Colby. These reports are meant to reduce the number of long emails while still providing a holistic review of everything SGA is up to.
Starting October 2022, these reports include those of the Executive Board and each Year’s Representatives.